Recommended Services

The purpose of a preventive maintenance plan is to provide a planned schedule of maintenance and service programs for customers buildings, equipment, and grounds for the primary purpose of preventing unnecessary breakdowns and repairs.
Most manufacturers recommend maintenance schedules with their equipment, along with maintenance manuals. Their recommendations should be followed for the first few cycles, and then judgement should be made if more or less maintenance is required.
A preventive maintenance plan should not only include the up-keeping of buildings, but also should include the up-keeping of grounds equipment, and other plant on site.

Outline Schedule

Fire Alarm

Description: All of the system must be tested each year, with a minimum of 2 visits a year (in line with BS-5839)

Frequency: Depending on the size of the system, the standard frequency is 6 monthly or quarterly. For very large installations, more regular visits may be required (weekly bell tests  must also be carried out).

Fire Extinguishers

Description: Current fire regulations under the Regulatory Reform (Fire Safety) Order 2005 state that all fire safety equipment must be “maintained in an efficient state, in efficient working order and in good repair”.

Frequency: Annual Inspection.

Emergency Lights

Description: The Fire Precautions (Workplace) Regulations state that “Emergency routes and exits requiring illumination must be provided with emergency lighting of adequate intensity in case lighting fails”.

Frequency: Annual 3 hour soak test and monthly flick test.

HVAC & Air Handling

Description: Service and inspections should be conducted in line with the manufacturers’ recommendations. As a rule, one major service is undertaken with 3 minors to clean and / or change filters, also to check the condition of other consumable items.

Frequency: Major service annual and a minor service quarterly.

Boilers and Water Heaters

Description: One major service is undertaken prior to the cold weather (late summer) and a minor service is undertaken at the end of the cold weather.

Frequency: 2 visits; one major and one minor per annum.

Electrical Systems

Description: Annual inspections are recommended, however it depends on the type of usage and your business’ own risk assessment. There is a requirement for an ECIR certificate; Certification will be governed by your own policies and the recommended requirements set down by NICEIC / ECA.

Frequency: Annual inspection certification – Annual / 3 yearly / 5 yearly.

General Plant including Pump Sets, Air Conditioning Units, Generators and UPS Systems

Description: Service and inspection should be conducted in line with the manufacturers’ recommendations.

Frequency: 2 visits one major one minor – greater frequencies for larger AC systems.